Privacy Policy

Last updated: May 2026

1. Introduction

This Privacy Policy explains how Need A Witness UK (“we”, “our”, “the Service”) collects, uses, stores, and protects your personal information. By using our website or booking a witness, you agree to the practices described in this policy.

2. Information We Collect

We may collect the following information:

• Account Information: Name, email address, phone number, location.
• Booking Information: Ceremony date, time, location, and witness details.
• Witness Information: Team names, partner names, availability, profile details.
• Payment Information: Processed securely by Stripe (we do not store card details).
• Technical Data: IP address, browser type, device information.

3. How We Use Your Information

We use your information to:

• Provide and manage witness bookings
• Match couples with available witnesses
• Communicate updates, confirmations, and reminders
• Improve our platform and user experience
• Ensure safety, security, and fraud prevention

4. Legal Basis for Processing (UK GDPR)

We process your data under the following lawful bases:

• Contract: To provide the service you request.
• Consent: When you voluntarily provide optional information.
• Legitimate Interest: Platform safety, fraud prevention, service improvement.
• Legal Obligation: When required by UK law.

5. How We Store & Protect Your Data

Your data is stored securely using Firebase Authentication and Firestore. We use industry‑standard encryption and security practices to protect your information.

6. Sharing Your Information

We do not sell your data. We may share limited information with:

• Witnesses: When you make a booking.
• Couples: When you accept a job as a witness.
• Stripe: For secure payment processing.
• Legal Authorities: If required by law.

7. Cookies & Tracking

We may use basic cookies or analytics tools to improve site performance. You can disable cookies in your browser settings.

8. Data Retention

We retain your information only as long as necessary to provide the service, comply with legal obligations, or resolve disputes.

9. Your Rights (UK GDPR)

You have the right to:

• Access your personal data
• Request corrections
• Request deletion (“right to be forgotten”)
• Object to processing
• Request data portability

To exercise these rights, contact us at support@needawitness.uk.

10. Third‑Party Services

We use trusted third‑party providers such as Stripe and Firebase. Their privacy policies apply when interacting with their services.

11. Children’s Privacy

Our service is not intended for individuals under 18. We do not knowingly collect data from minors.

12. Changes to This Policy

We may update this Privacy Policy from time to time. Continued use of the platform indicates acceptance of the updated terms.

13. Contact Us

If you have any questions about this Privacy Policy, please contact us at:
support@needawitness.uk